Eight things to consider when planning a party

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Whether you are planning an informal evening with a few friends or a large family reunion, the key to a successful reception is planning. By preparing and getting organized well in advance of the event, you can greatly reduce the stress of arrangement. If you are a party planner, keep in mind that proper arrangement is essential. A properly organized arrangement for a party keeps you relaxed and have fun during the evening. Here’s a simple checklist to make sure your next reception goes off without a hitch.

 Checklist of arrangement

The following key points should be on the list:

  • When does the party start?
  • What is the motto of the celebration?
  • Location
  • budget
  • guest list
  • Food, drink, buffet
  • musical styles and DJ
  • decorative items

Apart from the checklist, you need to consider these eight things, including suggestions ethically and practically to ensure your party will go smoothly: 

 1.Invitation cards

Another important point is the invitation. At this very banal point, a bad party differs from a professionally organized one. If you want to do it right, then think carefully about the composition of the guest lists in advance. Who fits together? What types of people should be invited? Who has a harsh mood, which is rather calm? Is there a potential for conflict? This is about finding a healthy thing and then consistently sending out the invitation cards to all guests. The emphasis is on “all”. If someone gets the invitation later, conflict is inevitable.


While planning your party, budget is a major factor. You need to plan your party according to the allocated budget. This should be the first step even before moving towards the arrangements. You need to put the price in front of every part of the planning checklist. This practice would ensure whether you can accomplish your arrangement planning within the budget you have decided.

 3. Dietary menu plan

Are there dietary restrictions?  Before planning the menu, check whether your guests have dietary requirements or preferences. This will avoid panicking by preparing a vegetarian dish at the last minute (or something that one of your guests with allergies can eat). To help you plan your menu, you can also check out a quick guide on the internet to the most common dietary restrictions. 

 4. Party theme

It is also important to choose the theme of your party. You should find a theme or a unifying style, around which you will organize the evening and plan your menu. If you serve a lot of complicated dishes from all over the world, it is likely that you will confuse the taste buds of your guests.

 5. Don’t complicate things

You must avoid making things unnecessarily complicated. After all, there is no point in preparing three hot dishes if you do not have a minute to spend with your guests. If your meal includes three courses, devote most of your energy to the main course. It depends on the theme of the party and the nature of guests, whether to choose simple or complex recipes for the appetizer and dessert. Further, keep in mind the nature of your guests before selecting the decorative kinds of stuff. A beautiful presentation can make even the simplest dishes and designs look great. Your guests will enjoy your conversation as much as the fantastic food and place you serve them.

 6.Prepare yourself

Simplify your life by preparing certain things earlier. Sauces and cold desserts can be prepared the day before, just like vegetables. Such foods can be peeled and cut, then stored overnight in a container covered with a damp paper towel. Certain food items tend to discolour (like eggplant and avocado). You should sprinkle them with lemon juice or put them in cold water and cover them completely to keep them fresh

 7. Make the schedule

Make a schedule for all the things you need to do and stick to it. Even if you don’t need to plan everything with military rigour, it can be very useful to have a basic plan that will save you from panicking at the last minute or forgetting small details. 

Try before serving

Give your loved ones a try: the more you know to ensure the arrangement, the more confident you would be on the day. If you are serving complex foods and trying for the first time, better to let your friends and family participate.

 8. Order food items a day before

Order food items in advance for peace of mind, especially if you buy them from local suppliers. The last thing you want is for your butcher. You must inform your butcher that he should not have a rack of lamb on the day of your reception. He must make such arrangements a day before the reception.

The arrangement consists of numerous other suggestions. It is also recommended to go through these: 

Table setting

Check your cutlery. Make sure you have enough utensils and plates in advance for all of your guests, and they are spotless and sparkling before you start setting the table. Your overall party theme image will be down if your cutlery is not crystal clear or it is not properly arranged.

Stick with the checklist

Stay in control of your reception planning with the checklist. Make sure party guests are satisfied, and they enjoyed themselves.

The next point is to choose a suitable location for your party. Professional party organizers know that a good party largely depends on the invited guests and the mood that arises. Make sure party guests are satisfied, and they enjoyed themselves.

Party Location ideas

The difference between a good and an extraordinary, sensational and legendary party is the choice of an extraordinary location. Of course, you can celebrate at home in the basement, organize a garden party, or rent a party room. Really “cool” (excuses the expression) parties take place in really crazy places. Here are a few examples to inspire your guests:

  • scrapyard
  • aircraft hangar
  • The roof terrace on the 50th floor
  • Party barn
  • swimming pool

Just as an example, so that you can see the difference to a normal house party. Imagine the party takes place in a swimming pool with many smaller pools and 1-2 slides. All guests come in bathing suits, and the bass is spread over the water, the whirlpool is full of guests enjoying their cocktails and partying. No party at home can keep up with such a location.


Party is all about having fun and bring people together. For which planning is a very important factor that needs to be done properly. Your party would be tremendous and hazel free by following the checklist you have read above. The standard of your party theme, the decoration, menu and arrangement elaborate your dedication, honour and reputation.


About The Author

I am a Business LifeStyle coach who specialises in working with artists, designers, crafters and all creative professionals. Myself and my partner Stuart Horrex are here to help you to achieve your Life & business goal and dreams. We have had over 20 years experience in finance, retail,furniture,food,wine fashion,crafts and hospitality.

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